Privacy Policy - Name of Plant

Privacy Policy Framework

Effective Date: May 22, 2025

This Privacy Policy establishes the comprehensive data governance framework for Name of Plant's botanical identification platform. We implement privacy-by-design principles to ensure maximum protection of user data while advancing scientific research and botanical education.

Data Collection & Processing Framework

Botanical Image Processing

Image Data Collection

Botanical images uploaded for species identification are processed exclusively for AI analysis and taxonomic classification purposes.

Automatic Deletion Protocol

All botanical images are automatically and permanently deleted from our systems within 24 hours of processing completion.

Metadata Processing

Technical metadata (file size, format, resolution) is processed for system optimization and automatically purged with image data.

Technical Data Collection

System Performance Data

Anonymous performance metrics for service optimization and scientific accuracy improvement without personal identification.

Security Monitoring

Automated security logs for threat detection and system integrity maintenance, processed under strict access controls.

Research Analytics

Aggregated, anonymized usage patterns for botanical research advancement and AI model improvement initiatives.

Privacy-First Architecture

Zero Retention Policy

Botanical images and associated metadata are automatically deleted within 24 hours. No permanent storage of user-uploaded content under any circumstances.

End-to-End Encryption

All data transmission utilizes AES-256 encryption with TLS 1.3 protocols. Processing occurs in encrypted environments with zero-knowledge architecture.

Anonymous Processing

No user identification required or collected. All botanical identification services operate under complete anonymity with no tracking mechanisms.

Regulatory Compliance Framework

GDPR Compliance

Data minimization and purpose limitation principles
Privacy by design and default implementation
Comprehensive data subject rights framework

CCPA Compliance

Consumer privacy rights protection
Transparent data collection practices
Opt-out mechanisms and data portability

International Standards

ISO 27001 information security management
SOC 2 Type II compliance for service organizations
Cross-border data transfer safeguards

Research Ethics

Institutional Review Board (IRB) protocols
Ethical AI development principles
Responsible data science practices

Data Subject Rights & Controls

Right to Access

Request information about data processing activities

Right to Erasure

Request deletion of personal data (automatic within 24h)

Data Portability

Receive data in structured, machine-readable format

Right to Object

Object to processing for specific purposes

Third-Party Service Integration

AI Processing Partners

Name of Plant may utilize specialized AI services from certified partners to enhance botanical identification accuracy. All third-party processors are bound by strict data processing agreements ensuring equivalent privacy protection standards.

Partner Requirements

• GDPR and CCPA compliance certification
• ISO 27001 security management systems
• Contractual data protection obligations
• Regular security audits and assessments

Data Handling Restrictions

• No data retention beyond processing requirements
• Prohibited use for model training or improvement
• Restricted access on need-to-know basis
• Mandatory deletion within 24-hour window

Privacy Compliance Office

Our dedicated privacy team ensures continuous compliance with global data protection regulations and maintains the highest standards of user privacy protection.

Legal Compliance

For legal inquiries, compliance questions, or data protection concerns, contact our privacy compliance team.

[email protected]

Subject: "Privacy Compliance Inquiry"

Data Protection Officer

Direct access to our Data Protection Officer for privacy rights exercising and data governance matters.